// Case Study

HotelPOS.

Type

Web App — POS System

Stack

Python · Flask · Real-time

Status

Live — in-house deployment

Year

2026

HotelPOS is a complete hotel and restaurant management system built for real hospitality operations in Kenya — one system running the bar, kitchen, butchery, front desk and management office at the same time, on the venue's own network.

Every role gets its own workspace: waiters take table-side orders that appear instantly on the kitchen and bar displays, cashiers settle bills in cash, M-Pesa or card, and managers watch revenue, stock and staff activity live from the dashboard.

// Key Features

01 Department-based staff sign-in — Bar, Waiting, Kitchen, Butchery and Rooms, each with PIN-secured accounts

02 Table-service ordering across seating zones — halls, garden, pool area, bar and restaurant — with a live seating plan

03 Real-time kitchen, bar and butchery display queues with order status tracking from pending to pickup

04 Cash, M-Pesa, card and customer-credit payments, with bill splitting and partial settlement built in

05 Hotel-side operations: room reservations and charge-to-room billing for resident guests

06 Central store inventory with reorder alerts, purchase history, issue-to-department flow and bulk CSV import

07 Manager dashboard: live revenue, active orders, outstanding credit, low-stock alerts and requisition approvals

08 Staff shifts, till sessions, petty cash and credit book — the full cash-office trail

09 Menu, price management, discounts, and recipes & yield for portion costing

10 Full activity log — every sale, void and stock movement traceable to a person and a shift

// Screens

HotelPOS new order screen: drinks menu with prices, seating area and table picker, and a live order cart — Order screen — menu, table picker and live cart

HotelPOS sign-in screen with department tiles for Bar, Waiting, Kitchen, Butchery and Rooms — Department sign-in

HotelPOS manager dashboard showing revenue, active orders, credit, approvals and stock alerts — Manager dashboard

HotelPOS payment screen with cash, M-Pesa, credit and card options plus bill splitting — Payments — M-Pesa, cash, card, credit & bill splitting

HotelPOS bar display queue showing an incoming table order with preparation status buttons — Bar display — live order queue

HotelPOS seating plan with bar, garden, halls, pool area and restaurant table layout — Seating plan

HotelPOS central store inventory with stock levels, reorder points and purchase history — Central store inventory

HotelPOS item dialog with quantity stepper and special preparation note field — Item options & kitchen notes

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